Party Planning Tips 4 weeks ahead of your party Spend time with the party person deciding on a theme Make a guest list. Decide on a date and time for your party. Order your party supplies, decorations, favors, 2-3 weeks ahead of your party Send your invitations. You may want to ask your guests to RSVP so you have an approximate number of guests to expect. Plan activities, menus and games that you plan to use. Order your cake. Now is a good time to ask for help on the party day from your friends or relatives. 1 week ahead of your party Follow up with guests that have not contacted you to RSVP. Make sure you have plenty of film, videotape, and batteries. Prepare foods that can be made ahead of time. Check your party supplies to make sure you have everything you will need. 1-2 days ahead of your party Remove previously prepared food from freezer to defrost. Decorate indoors. Stop at the grocery store for all of those last minute items. Pick up the cake. Have balloons filled with helium on "party day". Let's Party Complete all food and beverage preparation. Decorate outside. Use your camera or video camera to take a lot of pictures to remember this special occasion. Relax, have fun and enjoy your celebration!